Tuesday, April 13, 2010

Commercial Carpet Cleaning & Maintenance Plan

Carpet Care Plan

How To Make a Cleaning and Maintenance Plan for Commercial Carpet Care

How should you get started with a cleaning and maintenance program for carpet cleaning in a commercial setting? My last post talked about the importance of using cleaning solutions and equipment certified by the Carpet and Rug Institute’s Seal of Approval program, but what else is important?

Here is information I pulled together from CRI’s Carpet Maintenance Guidelines for Commercial Applications, found on the CRI website.

Step One: Make a Map

A good carpet maintenance plan requires a system-wide approach, meaning it should consider space and usage issues like building layout, traffic flow, and daily and special activities as well as cleaning and maintenance techniques. Areas like entryways, main corridors, elevators and break rooms experience the heaviest foot traffic, while private offices and cubicles will normally be light traffic areas. Of course, traffic patterns will be extremely heavy in the very public spaces found in most retail locations.

Once you identify the different traffic areas, it’s a good idea to map them out in a color-coded chart to help organize the cleaning schedule. As a general rule, you can expect to focus 80% of your efforts maintaining the roughly 20% of your carpeted area that sees the heaviest use.

Step Two: Preventive Maintenance

Prevention is the foundation of every comprehensive carpet maintenance plan. Soil is the natural-born enemy of carpet, so it stands to reason that the best way to control dirt inside a facility is to keep it from entering in the first place. Dirt is everywhere – sand, grease, and even red clay get tracked into a building, while soot, smoke, and car exhaust deposit their own grime over surfaces everywhere. To stop dirt at the door, preventive maintenance begins outside, with sidewalks that are swept clean and parking lots that are kept relatively free from grease and oil buildup.

A system of walk off mats, either removable or built into a building’s entrance, are very effective at removing dry soil, water, and other debris before they hit the interior space. Adequate length is important – mat systems designed to be six to 15 feet long will normally trap a full 80 percent or more of all soil and moisture – think of the cost savings of this simple preventative step. A mat system should include rugged outside mats to scrape off mud and dirt first, then inside mats with their relatively smoother texture to absorb water and other liquids and trap small particles of dirt. Vacuum mats often to keep them from getting too saturated with dirt to work effectively.

The judicious use of mats throughout the interior of a building, at elevators, water coolers, and stair thresholds, for example, will help control dirt, as well as increase safety. Limiting food consumption to specified areas is a good idea, and checking the weather stripping at exits and exterior doors will stop grime and lower energy bills.

Finally, nothing cuts down on dust accumulating on surfaces and floors better than checking the filters in a facility’s heating and air conditioning system and changing the filters according to schedule.

Next: Daily maintenance and restorative cleaning

~ Bethany


Rick Spokane Carpet Cleaner said...

Cleaning my driveway out side my garage and front door has done wonders for cutting down on the dirt on my floors. I always put a mat where my flooring goes from hard surface to carpet. Like where the kitchen tile turns to living room carpet. That seems to be the dirtiest place in the carpet.

Bethany said...

Wow! That is a great suggestion. I noticed this morning how bare feet leave dusty footprints on wood floors - a well-placed mat will definitely keep that dust from transfering to the carpet.
Thanks so much for reading - Bethany

Joe the Carpet Cleaner said...

The map is a fantastic idea. It definitely improves efficiency and eliminates a lot of wasted time. Now rather than wandering around looking for the dirty areas I can hone in on exactly where I need to be cleaning. Thanks.

Harvey on Carpet Cleaning said...

That is one fantastic suggestion you have out there. But, how many times in a year do we need to clean our carpets?


Bethany said...

The article talks about how different areas need cleaning on different schedules. The map helps identify high-traffic and lower-use areas.

Carpet Cleaning Tech said...

Many carpet owners ignore the importance of prevention, which can be the best option for maintenance. The tips you give are absolutely essential to proper maintenance and this is something i can recommend to clients after services, thanks for the article and i look forward to the next... Wayne

Bethany said...

Hello Wayne,
I am so glad you found the article useful, especially if you can use it to help your customers prevent spills and prolong their carpet's beauty. What should I write about next? I am open to suggestions...

Carpet Cleaning London said...

I completely agree with your commercial carpet cleaning plan. It is well planned and I am sure will produce excellent results.

Plano Wood Floors said...

Of course, traffic patterns will be extremely heavy in the very public spaces found in most retail locations.

Bethanyh Richmond said...

Hello Plano Wood,
I agree - thanks for your comment. Actually, the more foot traffic the better for a retailer, right?

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